Privacy notice
Information on Processing Your Personal Data Within the Scope of the registration for the AI Winter School from 27. - 29. February 2024 Pursuant to Art. 13 of General Data Protection Regulation (GDPR)
04.09.2023 / Version 1
This data privacy policy describes how your personal data is processed within the scope of the registration for the AI Winter School from 27.-29.02.2024. By issuing this policy, Paderborn University is complying with its duty to provide information pursuant to Art. 13 of the EU General Data Protection Regulation (hereinafter referred to as GDPR). With regard to the terms used in the following, e. g. “personal data”, “processing”, “controller”, etc., please refer to the definitions in Art. 4 of the GDPR.
1. Name and Contact Data
The responsible entity (“controller”) for processing your personal data within the scope of the registration for the AI Winter School from 27.-29.02.2024 is Paderborn University, a legal corporation under public law funded by the German state of North Rhine-Westphalia. It is represented by the President.
1.1 Name and contact data of controller
Universität Paderborn (Paderborn University)
Warburger Str. 100
33098 Paderborn, Germany
Phone: +49 (0)5251 60-0
Web: https://www.uni-paderborn.de
1.2 Contact Partner for the AI Winter School from 27.-29.02.2024
Prof. Dr. Axel-Cyrille Ngonga Ngomo
Phone: +49 (0)5251 60-3342
Mail: axel.ngonga(at)uni-paderborn(dot)de
Web: https://www.uni-paderborn.de/person/65716/
1.3 Contact details of data protection officer
The Data Protection Officer of Paderborn University can be reached by postal mail at the address of the controller listed above or as follows:
Email: datenschutz(at)uni-paderborn(dot)de
Tel.: +49 (0)5251 60-4444
Web: https://www.uni-paderborn.de/datenschutz/
2. Categories, Purposes and Legal Bases of the Processing of Your Personal Data
Within the scope of the registration for the AI Winter School from 27.-29.02.2024, Paderborn University will process your personal data as follows for the following purposes and in line with the legal bases listed below:
- Use of the mail address, the first and last name, the affiliation and, if applicable, title and the project to send the registration confirmation, to send information about the event and to make the individual name badge.
The legal basis for this processing of your personal data is your consent pursuant to Art. 6 para. 1 UAbs. 1 lit. a) DS-GVO (if applicable, Art. 88 DS-GVO in conjunction with § 18 para. 1 DSG NRW).
The processing of the above-mentioned further personal data (first and last name, mail address, affiliation and, if applicable, title and the project) also based on Art. 6 para. 1 UAbs. 1 lit. a.) DS-GVO (if applicable, Art. 88 DS-GVO in conjunction with § 18 para. 1 DSG NRW).
3. Recipients of Your Personal Data
In principle, Paderborn University do not transfer your personal data (first and last name, mail address, affiliation and, if applicable, title and the project) that is processed by Paderborn University within the scope of the registration for the AI Winter School from 27.-29.02.2024 to third parties, subject to the data processing described below. In individual cases, data may be transferred to third parties in compliance with a legal requirement, for example to law enforcement authorities for the purpose of investigating criminal offences within the extent of the provisions of the German Code of Criminal Procedure (Strafprozessordnung/StPO) or for the purpose of asserting claims for damages in the event of copyright violations. If (technical) service providers have access to personal data, in case of need the data is processed on the basis of an arrangement in accordance with Art. 28 GDPR. In the event data is processed with other controllers, in case of need the data is processed on the basis of an arrangement in accordance with Art. 26 GDPR. Within Paderborn University, your personal data will only be provided to only those departments and employees that are authorised and that require the data in order to fulfil the aforementioned purpose(s).
4. Transferring Your Personal Data Outside of the EU
In principle, no personal data is transferred to countries outside the European Economic Area and associated countries (no “third country transfer”). If such a transfer becomes necessary, Paderborn University will inform you of this separately.
5. Duration of Storage of Your Personal Data
Your personal data that process within the scope of the registration for the AI Winter School from 27.-29.02.2024 from Paderborn University as described above will generally be deleted as soon as it is no longer required for the purposes for which it was collected, i.e. 12 months.
6. Your Rights as a Data Subject
As a data subject, you may assert the rights granted to you by the GDPR at any time; these are:
- the right to know if and which of your personal data is being processed in accordance with Art. 15 GDPR, Section 12 DSG NRW;
- the right to have any inaccurate personal data about you rectified or incomplete data completed in accordance with Art. 16 GDPR;
- the right to have your personal data deleted (erased) in accordance with Art.17 GDPR, Section 10 DSG NRW;
- the right to have the data processing restricted in accordance with Art. 18 GDPR;
- the right to transmit any data about you in accordance with Art. 20 GDPR.
7. Withdrawal of Consent
Any consent that may have been granted can be revoked (withdrawn) in whole or in part at any time without providing a reason. The withdrawal of consent shall not affect the lawfulness of processing based on the consent before its withdrawal (Art. 7 (3) GDPR). If you revoke your consent, Paderborn University will not be allowed to continue the data processing based on this consent in the future. If you want to revoke your consent in whole or in part, all you need to do is send an e-mail to datenschutz@unipaderborn.de
8. Right to Lodge a Complaint
In addition to the aforementioned rights, you also have the right to lodge a complaint with a data protection supervisory authority (Art. 77 GDPR) if you believe that the processing of personal data relating to you infringes the requirements of data protection law for example, the complaint can be submitted to the state commissioner responsible for overseeing the university: Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen (State Commissioner for Data Protection and Freedom of Information in North Rhine-Westphalia), Kavalleriestr. 2-4, 40213 Düsseldorf, Germany; phone: +49 (0)211 38424-0, e-mail: poststelle@ldi.nrw.de
9. Validity of Data Privacy Policy
Paderborn University reserves the right to amend this data privacy policy in order to revise it in compliance with any changes in relevant laws or regulations or to better serve your needs. The valid and applicable version of this data privacy policy is the latest version published by Paderborn University. Therefore, please note the current version number of the data privacy policy.